Job Posted:
Duties/Responsibilities
- Maintaining various reports with service manager, service administrator and parts coordinator including but not limited to work in process (WIPS), and A/R reporting
- Entering and maintaining service vendor bills with the parts coordinator and company bookkeeper. Communicate when issues arise with regards to work orders and the billing system.
- Maintaining account details with preferred vendors
- Maintaining account details of customers
- Maintain employee list with preferred vendors
- Creating and sending invoices in close consultation with service manager
- Entering credit card receipts
- Obtaining credit card authorizations for any new work requested and maintaining the file in accordance with current rules and regulations for safe handling of personal data
- Participate in weekly service meetings
- Data entry and other duties as needed and as they arise
- Customer interaction as needed
- Lead the monthly billing actives ensuring accurate and timely invoices
- Maintain excellent files and notes in accounting software on customers, vendors and in work orders
- Provides clerical support when needed to assist staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
Job Types: Full-time, Part-time
Pay: $20.00 – $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Physical setting:
- Office
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
- Bookkeeping: 3 years (Preferred)
Work Location: In person
To Apply: Please send resume to HR@dimillos.